Effective date: November 3, 2026

This Privacy Policy explains how Mindset Fitness (“Mindset Fitness,” “we,” “us”) collects, uses, and shares information when you visit mindsetfitness509.com, fill out one of our forms (including forms on Facebook and Instagram ads), contact us, or join the gym. Mindset Fitness is located at 7 N Herald Rd, Spokane Valley, WA 99206.

Information We Collect

Information you give us. When you fill out a form, book a session, message us, or sign up for a membership, we may collect your name, email address, phone number, the services you are interested in, your preferred contact method, and anything you choose to include in a message.

Health and fitness information. Some of our forms and consultations ask about your fitness goals, body weight, injuries, medical conditions, or physical limitations. We only collect this when you choose to share it, and we use it to recommend the right training approach for you. See “Consumer Health Data” below.

Information from ad platforms. If you submit a lead form on Facebook or Instagram, Meta sends us the information you entered on that form.

Information collected automatically. When you visit our website, we and our partners use cookies, pixels, and similar tools to collect information such as your IP address, browser and device type, pages viewed, and how you arrived at our site. Our site uses the Meta Pixel, Google Analytics, Google Ads, and HubSpot tracking.

How We Use Your Information

• To respond to your questions and follow up on your request
• To schedule free sessions, classes, consultations, and tours
• To provide personal training, classes, and membership services
• To send you information, offers, and updates you have agreed to receive
• To measure and improve our website and advertising
• To keep our facility, members, and website safe and to meet legal requirements

Text Messages (SMS)

If you give us your mobile number and agree to receive texts, Mindset Fitness may send you text messages about your inquiry, appointments and reminders, membership, and promotions. Message frequency varies. Message and data rates may apply. Consent to receive texts is not a condition of any purchase.

Reply STOP to any message to opt out at any time. Reply HELP for help, or call us at (509) 385-7369.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging opt-in data and consent will not be shared with any third parties. Information may be shared with service providers that help us deliver messages, only for that purpose.

How We Share Your Information

We do not sell your personal information. We share information only as follows:

• Service providers that help us run the business, such as our customer relationship management system (HubSpot), membership billing and scheduling software, coaching apps, email and text messaging providers, and website hosting. They may use your information only to provide services to us.
• Advertising and analytics partners such as Meta and Google, which receive information through cookies and pixels on our website to help us measure and show ads.
• Legal reasons, when required by law or to protect the rights, safety, and property of Mindset Fitness, our members, or others.
• Business transfers, if Mindset Fitness is sold or merged with another business.

Consumer Health Data (Washington)

Washington’s My Health My Data Act gives Washington residents specific rights over “consumer health data.” This section describes how we handle it.

• What we collect: fitness goals, body weight and measurements, injuries, medical conditions, physical limitations, and progress information you share with us or your trainer.
• Why we collect it: to assess your starting point, build a safe training plan, track your progress, and recommend services that fit you.
• Where it comes from: directly from you through our forms, consultations, training sessions, and coaching apps.
• Who we share it with: our trainers and staff who work with you, and the service providers that store it for us (such as our CRM and coaching apps). We do not sell consumer health data, and we do not share it with advertising partners.
• Your rights: you can ask to confirm whether we collect or share your consumer health data, get a copy of it and a list of who we have shared it with, have it deleted, and withdraw your consent at any time.

To make a request, contact us using the information below. If we deny your request, you may appeal by replying to our decision, and you may contact the Washington State Attorney General if you are not satisfied with the result of your appeal.

Cookies and Ad Choices

You can block or delete cookies in your browser settings. To control ads based on your activity, you can adjust your ad preferences in your Facebook or Instagram account settings and your Google account ad settings, or visit optout.aboutads.info.

How Long We Keep Information

We keep your information for as long as we need it for the purposes described above, such as while you are a lead, member, or training client, and as required for legal, tax, and accounting reasons. After that, we delete it or keep it in a form that does not identify you.

Your Choices

• Unsubscribe from marketing emails using the link in any email
• Reply STOP to opt out of text messages
• Ask us to access, correct, or delete your personal information

Security

We use reasonable safeguards to protect your information. No website or system is completely secure, so we cannot guarantee absolute security.

Children

Our website and ads are not directed to children under 13, and we do not knowingly collect personal information online from children under 13.

Changes to This Policy

We may update this policy from time to time. The effective date at the top shows when it was last changed.

Contact Us

Mindset Fitness
7 N Herald Rd, Spokane Valley, WA 99206
Phone: (509) 385-7369
Email: [email protected]